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How club-room rental works

A clear path from booking to payout: the customer searches, finds and pays. The club prepares. After the event, feedback decides whether the deposit is returned and the club is paid – or whether funds stay held for repairs.

The process

  1. Customer Search, find & pay

    The customer finds the right club room and pays rent, extras and deposit securely via GartenFinder.

  2. Club Club prepares

    The club prepares everything for the customer event – room, process and arrangements are clear.

  3. Customer Customer celebrates in the room

    The event takes place. The room is used – GartenFinder holds the money in trust until feedback arrives.

  4. Both Feedback to GartenFinder

    Customer and club report whether everything went well – or whether repairs are needed.

  5. GartenFinder Payout or hold

    Depending on feedback: deposit returned and club paid – or all funds stay held until repairs are done and the invoice is submitted to us.

What happens to the money?

After feedback there are two clear paths.

Everything is fine

Customer and club confirm: the event went well.

  • The deposit is returned to the customer.
  • The club receives its payout (rent and extras minus 10% brokerage fee).
  • Both sides stay protected – without long follow-up.

Something is damaged

Damage was reported – then all money stays held for now.

  • Deposit, rent and extras stay with GartenFinder until repairs are completed.
  • The club submits the repair invoice to us.
  • Then the deposit difference is settled and everything else is paid out.

Example: who gets paid when?

Sample booking – amounts for illustration only. Club payout only after positive feedback or after completed repairs.

Example
  • Rent 200 €
  • Extras 20 €
  • Deposit 100 €

Customer pays 320 €

On payment

GartenFinder (held)

320 €

Full amount in trust – no payout to the club yet

All good

Club

198 €

90% of rent + extras after positive feedback

All good

Customer (deposit back)

100 €

Full deposit returned if nothing is wrong

If damaged

Held back

320 €

Until repairs are done and the invoice is submitted to GartenFinder – then deposit difference and remaining payout

The 10% brokerage fee applies only to rent and extras – never to the deposit. Listing rooms stays free.

Rent or list a room?

Open the web app – or go back to the homepage.

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